Office Space: 5 Ways to Work in the 21st Century

Office Space: 5 Ways to Work in the 21st Century

Globalization and Virtual Collaboration - These Two Factors actively shape the offices of the 21st century. There are employees who work from home or on the road, others work on-site. New technologies enable completely new working methods and procedures. One thing has not changed: the high demands placed on office space.

Office space requirements today are as diverse as the companies that purchase them. There are companies that work productively in the smallest of spaces. Others require large rooms where they can store their equipment.

Five office variants and their individual features are presented below.

1. Classic Office

86 percent of Germans work in an open-plan office [1] . In most cases, it is the so-called cell office - a single unit for up to five employees. It is the counterpart to the Anglo-American open-plan office where employees work in Cubicals. Concentrated work is possible in the cell office and it is suitable for projects with small teams. One of the disadvantages is that employees often need to make calls with colleagues outside the office and the flow of information is limited.

The furnishing of a cell office depends on the needs of the employees. Basically, the office space should be at least eight square meters. Furniture is usually in block form: Two tables are set up opposite. If the employees need to work more independently from each other, then the wall orientation (back to back) is recommended. In this case, a dividing wall separates the room and provides some privacy.

When furnishing, businesses must be careful not to let the office appear too small. This is possible through intelligent furnishing.

2. Home Office

The vast majority of employees (90 percent) are not asked in the decision-making process for the selected Office Form. However, there is a small fringe group that has a choice between the classic workplace in the office and the home office. These are either people whose work requires no company presence or freelancers.

Although there is a willingness to work in the home office - one in five would work from home every day, according to ARIS - the number of employees who drop work from home. According to the German Institute for Economic Research in Berlin, around five million people worked in 2012, occasionally or mainly from home. Germany is one of the few countries in the EU comparison where domestic employment declined after the turn of the millennium.

For freelancers, the home office has a great cost advantage. You do not have to rent office space, which is financially impossible for many people. Start-ups in particular start the first few months of their entrepreneurial existence at home.

3. Coworking-Space

The topic of coworking is gaining in popularity, driven by globalization and digitization. It's an alternative to the home office for freelancers: instead of working alone at home, they use office space. Like-minded people meet here and share a well-equipped office.

The magazine Deskmag and the study Global Coworking Survey estimate that around 11,000 people work in a coworking space in Germany , There are matching coworking offers in virtually every major city. Most coworking spaces can be found in Berlin, Frankfurt and Munich. An overview of all German office communities can be found on

According to experts, the issue of coworking in Germany will become more and more important. Among other things, the diversification of the German offer contributes to this. There are coworking spaces that allow caregivers to bring their children. This solves a crucial problem for many parents: to organize the job and the private life.

4. Business incubators

At the end of 2015, the IBM Innovation Space was opened in Berlin. This incubator is aimed at start-ups who want to rent offices and workplaces. Such incubators are increasingly being opened by large companies. The companies help start-ups in the start-up phase by offering them office space, an infrastructure and suitable services.

Due to the good conditions in the German incubators, it is not easy for start-ups to rent office space. The waiting times are long and the rental period is usually limited to a maximum of five years. In cities favored by start-ups for start-ups (Hamburg, Munich, Berlin, Cologne-Dusseldorf), the competition is particularly large.

5. Temporary Offices

There are companies that need flexible office space to meet defined needs at specific times. Such companies can not rent office space for several years because they only need the premises for a short time, for example, to work on a larger project.

In Germany, there are various service providers, where companies have individual or team offices on an hourly, daily basis - or monthly basis can rent. These offices are usually professionally equipped and easily accessible. According to a study by Excellent Business Center and Ernst & Young [2] , renting 20 jobs is 24 to 40 percent cheaper than a classic office.

  1. The introduction of new office concepts and their effects on employees
  2. Flexibility and cost reduction potential of modern office environments

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