Home Office Production
More than 17 million Germans work in one office, 33 percent of them work in a single office every day. After all, 27 percent share their work honeycomb with a colleague, 40 percent, so the majority, sitting in a multi-person office. Every second thinks that his office is badly air conditioned and too small. Others are annoyed by the constantly failing printer, the computer is old or crashes frequently. In short, life in the office does not seem to be productive. No wonder that more and more people are choosing a home office, where they have more freedom and theoretically can work more productively. In practice, many are not as productive in their home office as they imagined. The culprit is not the optimized work environment : distracting things like televisions, inappropriate office furniture, to bad workmanship - all of this limits product quality. Below, we would like to explain how you can turn your home office into a productive manufactory.
Are You the Right Type for the Home Office?
Working within your own home requires two key things:
Although these two demands are key to success, many people are not deterred by their desire to work at home. They are convinced that both are no problem for them. Homeworking is not the right thing for everyone.
In 2012, Team Viewer published a study on the topic of Home Office. According to this study, every third man and every second woman is interested in working from home. Regardless of whether the work in the home office is interesting and effective or not, interested parties first have to determine whether they are the type.
On closer examination, many things speak first for homework:
- flexible working hours
- (mostly) free work organization
- many opportunities for relaxation
- compatibility of work and family life
As in many other situations, there are not only advantages, but also some disadvantages nobody should ignore. While many companies allow the establishment of a home office, the Hours are in many cases exactly the same as in the firm's office. The permanent accessibility can even lead to the expense of the homeworker, who eventually works more, but does not necessarily earn more. Those who can not deal with these problems or solve them are not the type for this particular way of working.
Defeating the Inner Swine
Those lucky enough to work from home should use this opportunity to their advantage. Home workers must learn that responsibility lies solely with them. Employers will only accept a home office if they are able to complete their tasks in a timely manner. For freelancers, the situation is much more difficult. If you do not deliver your projects on time, you lose your customers and threaten your existence. Home workers have to find their own rhythm accordingly . They are required to organize their work and workflow well, to create schedules and to resist temptations and distractions. The following tips help defeat the inner bastard.
1. The environment must look like a workplace
A home office with a TV, an espresso machine and a game console sounds like a true dream, but in reality it's an absolute killer for productivity. If you do not feel like working, you probably sit with your notebook too comfortably on the big couch. It makes more sense, to set up a working corner . More on this in our article "How to set up the home office wisely". If that's not enough, you can use more tricks to work in & ldquo; get. Put on your suit or the clothes you would also wear in the office, and leave the house for five minutes before work begins. Anything that puts you in a working mood is welcome.
2. Do not mix work with privacy
& bdquo; A quick glance at Facebook can not hurt & ldquo; That's how most homeworkers think. In reality, productivity drops every time work is neglected. A quick glance at the Facebook timeline will take 30 minutes of wasted minutes, as you've been looking at a few photos and posts. Time is money - this is especially true for people who work in the home office. Many of them work as freelancers and work on a project basis. Every wasted minute means money thrown out. If you can not stop calling Twitter and Co. on a regular basis, you should at least do it in a controlled manner: work 50 minutes and then take a break of 10 minutes for other activities. But then it continues with the work!
3. Establishing firm structures
Depending on the activity, it may well happen that the work can not be completed consistently over several hours. Especially in intellectual-creative works blockages occur . Stay calm and treat yourself to a break in this case. A walk in the fresh air, a tea in the local café - all this can stimulate the creativity and bring the necessary food for thought. If you have your notebook with you, you can continue working in the café right away. The home office does not always have to be at home! Nevertheless, these breaks should not become a habit. It is advisable to set up fixed work blocks and to get the body used to them. Preferences, habits and domestic conditions must be taken into account. Do you have to go with the dog regularly? Then use these minutes in the fresh air as a break to relax between your work blocks.
4. Observing and studying for yourself
Despite all the tricks and tips, the inner bastard does not always give in completely, occasionally reappearing and shamelessly exploiting gaps in the system. Those affected must learn to observe themselves and get to know each other better. What shape does the inner bastard take and how can he be defeated?
Example : The weather forecast for the whole day promises a cloud-free sky and warm temperatures. Reason enough to postpone the work to tomorrow. After all, the moody weather could change tomorrow. Who thinks like this, will probably never come to work. To make a compromise, you can only work four hours instead of eight hours on this day and then enjoy the fantastic weather.
5. There are no excuses
Soothing the bad conscience with excuses does not bring any advantage in just about all situations of life. Rather than mentally punishing yourself, you'd better reward yourself after successfully completing a job or project. Treat yourself to the new smartphone you dream of for so long, or spend a few days vacationing with your family.
5 rules for building a productive work environment
Rule # 1: Productivity starts with reliable technology
At the beginning In the text, it was mentioned that in many offices there are old computers that in most cases work unreliably. They crash, get stuck, work is lost and the employee is annoyed. The perfect computer does not exist, after all, many people are bound to various requirements. Some programs, for example, run exclusively on Windows, sometimes even only on outdated versions of this operating system. However, those who work relatively freely and are not bound by such limitations should opt for a productive, crash-proof system . Two candidates are eligible: Linux and Mac OS. The former has the advantage that it is free and runs on almost every system. Mac OS on the other hand runs (theoretically) only on Mac hardware, and this is known not the cheapest. But this investment can be well worth it considering the amount of stress, lost work and effort.
Rule 2: Investing makes sense, but not exaggerating
As mentioned before, reliable technology is essential for productivity however, every person has different desires for their computer workstation. Investing in this but also other areas makes sense, as long as it is not exaggerated. So the question is the purchase of a new computer or notebook and possibly a desk including office chair . These things form the basis of a productive workplace. Extras such as a particularly expensive external monitor, which is not necessarily needed, because no design work is done, make no sense against it. By contrast, freelancers can invest this money in software. Especially for the Mac system, there are numerous programs that are good but liable to pay. Any investment that simplifies and automates the workflow will eventually increase productivity as well.
Rule 3: The Foundation's Organization is a Good Plan
If the reliable technology and investment in software and hardware is done, homeworkers only have to to create a work plan that you can comply with:
- Define fixed working hours and inform customers or employers.
- Switch off sources of interference (television, doorbell, smartphone, etc.).
- Adhere to working hours (see
- Create rituals to make the transition from work to leisure.
- Provide good lighting in the workplace.
- Take short breaks regularly and ventilate the room.
- Lunch break with exercise
- Eating and drinking regularly.
- Scheduling appointments on the computer with a calendar.
- Create a task list to create a daily schedule
- Keep a notebook constantly ready and capture upcoming thoughts
- Document task time (with software)
- Create forms and checklists for recurring tasks
- Work with soft background music if possible
Rule 4: Ergonomic furniture is a must
People who work in an office every day do most of their work sitting. That a missing movement is problematic, most should know. But even sitting is not very healthy, especially if the sitting position is wrong. The consequences are back pain, which is only going on with a therapeutic treatment. In order to prevent this, the purchase of ergonomic office furniture makes sense. An ergonomic office chair is height-adjustable and has variable armrests. The backrest springs gently and can be individually adapted to your own posture. At the office table, homeworkers can also choose a variant that is height-adjustable. This has the advantage that you can work on this table while standing and so relieve your back. Of course, in spite of an ergonomic workplace, one should not neglect regular exercise.
Just as important as ergonomics is the possibility of storing documents and other material in shelves. Who brings order to his chaos automatically becomes more productive.
Rule 5: Voting with friends and family
As good as one's organization, furniture and technology used may be, homeworkers must set clear boundaries between work and private life. Unfortunately, friends and family often think that you are always available for them just because you work from home. Nobody should make these disorders a habit, otherwise productive work from home is not possible. Fortunately, the problem can be prevented very easily: Before the first day in the home office, the situation is explained to family and friends and asked for their understanding. You should make it clear that they are physically at home, but mentally at work.
Artikelbild: © Artazum and Iriana Shiyan / Shutterstock