Protected: Uninterruptible Power & Home Office Backup Solutions

Protected: Uninterruptible Power & Home Office Backup Solutions

Even though Germany's home office is below the EU average, there are many people who work from home. They rely on being able to work reliably in their own home. But what happens when the power goes out? Due to the sudden disconnection from the mains, the computer fails and unsaved documents are lost. Owners of a laptop have it a little better: your device continues to run for a few hours, after all, it has a battery - but what happens if its juice is empty and urgently a project must be submitted? For such cases, solutions for an uninterruptible power supply (UPS) and for data protection must be implemented.

Twelve percent of employees work occasionally or predominantly from home [1] . The potential of home work is far from exhausted in Germany. More than one in three (39 percent) would be able to work from their home office. One common aspect that is not taken into consideration is the private infrastructure. This is not comparable to the one in the office. There, measures were established so that it does not come to a failure of equipment. At home you are in your usual environment, but you do without these security measures. If you want to be productive in your home office, you should have an uninterruptible power supply.

The Benefits of a Uninterruptible Power Supply

A UPS helps you prevent damage to the equipment in your home office, intercept surges and loss of data or your on-going Avoid work. Basically, voltage peaks and current fluctuations are always present, but are not perceived by us. With computers and other devices, things look different: A voltage spike can damage a hard drive and cause valuable data to be lost.

In order to avoid this, home-workers should implement a UPS concept. This jumps in case of a power failure and takes over the power supply; At the same time, it protects connected devices against voltage surges and power fluctuations.

Tips for buying a UPS system

In the private sector, an offline concept is usually used: In standby mode, AC mains voltage is used UPS system on its supply (battery) - as a user you get nothing of it. Since the switchover time is less than ten milliseconds, there is no data loss for PCs.

According to reichelt.de, private-sector UPS systems are already available from around 55 euros.

  • How many sockets do you need to connect all your devices?
  • Let the UPS only be used to save the work and safely shut down the devices ?
  • Should the UPS supply power for several hours to continue working in the event of a power failure?

One aspect that is often overlooked when purchasing UPS systems is their power consumption. The devices often consume a lot of power and burden not only the purse of the homeworker, but also the environment through the CO 2 emissions. Fortunately, there are systems that have energy-saving modes. Read the Guide to Procurement of Environmentally Friendly UPS Systems from the Federal Environment Agency if you are looking for more information on this topic.

Do not lose sight of the aspect of total cost of ownership when it comes to energy consumption. The life cycle of these systems is comparatively long; they survive several generations of PCs designed to protect them. Your biggest weakness is the battery. It is subject to aging, must be checked regularly and replaced sooner or later. Many manufacturers can remedy problems remotely or send a specialist over.

To detect problems with the UPS system at an early stage, it should have monitoring software. Mostly you have access to the UPS system when you connect it (via USB) to your PC.

Operate NAS with a UPS system

In the home office you work on a PC or notebook; both are devices that use hard drives - and the data on them can be lost in the event of a failure. For this reason, you should regularly back up the data to external sources. For this purpose, a Network Attached Storage (NAS) is best suited. In combination with a UPS system, this network-connected storage runs smoothly - even if the power goes down.

On the NAS you can save your documents and other important files. So you not only have access to the files from home and on the move, they are also stored in another location. Backups can be done automatically: Owners of a Mac, for example, use the Time Machine function, which automatically backs up (changes) data on a regular basis.

In addition to these automatic backups, consider the following backup measures:

  1. weekly a complete backup of your PC / notebook hard drive to an external hard drive; in case of a problem you can easily restore this backup
  2. store data necessary for your professional existence, save it on a separate hard disk every month and store it in a safe
  3. upload backups to the Internet (automatically) with a secure service provider, if the local backups are lost

The third point is of great importance but requires some consideration. If you work with sensitive data of your company or your employer, you can not easily upload them to the Internet. The creation and retention of legally secure backups is a complicated topic that, according to the Federal Ministry for Economic Affairs and Energy, is neglected by every fourth small or medium-sized enterprise.

The BMWi recommends that backups be made on data media that are not part of the infrastructure used are hard drives that are not at home. But: You should make sure that these data are not visible or can be accessed by third parties. There are companies in Germany that offer encrypted online storage solutions for companies. These are usually not in vain, but cost only a few euros per month and are a worthwhile investment. Just consider what a complete data loss would cost.

When choosing a service provider, pay attention to the following:

  • local encryption of your data (at least AES-256)
  • encrypted transmission of data to the Internet
  • Server location in Europe, better Germany
  • versioning of documents
  • automatic storage of modified documents
  • cross-platform use

summary

Whether employee or freelancer - who works in the home office, should be aware that He himself is responsible for securing his work. A UPS system protects against a sudden loss of data; with external backups as well as the storage in the Internet one is protected against complete data losses.


  1. German Institute for Economic Research

Artikelbild: © Gudella / Bigstock.com


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